- Any information or document generated more than 100 years prior to the current year is "open" for distribution regardless if the person is alive or not.
- If the death of a person is proved to have occurred more than 30 years prior to the current year, the information is "open" for distribution.
- If there is no proof of death but there is proof of birth more than 96 years prior to the current year, the information is "open" for distribution. If the birth was less than 96 years prior to the current year, the information may not be distributed. (This is based upon the life expectancy tables provided by Statistics Canada in order to minimize the possibility of providing information on a living person).
- If there is no proof of death or birth, the information may not be distributed.
- If the information concerning the person of interest is available via a public forum (e.g. newspaper obit, cemetery marker, etc.) the information is considered public and may be released. Information on other people which is detailed in the same information package (i.e. in the obit or on the cemetery marker) is considered "open" and is available for distribution regardless if they comply with the above requirements or not. No information concerning the people other than that information which is provided in the public forum is to be released unless these people fall into the requirements above.